what to include in an introduction email to your new boss before your start date
Whenever a new employee is starting out on their starting time 24-hour interval, a new employee introduction electronic mail to your team should be first on the docket. That's because, while an electronic mail introduction may audio uncomplicated, it can have a profound impact on morale.
In this commodity, nosotros offer a how-to on properly phrasing a new employee introduction electronic mail to a squad or to colleagues. Consider it as office of your overall onboarding process, which Personio tin can assist optimise with an entire range of features.
Streamline your onboarding with our free checklist.
Templates For Every HR Process
Introduction emails are a fantastic place to kickoff, but they're far from the only process where Hour could use some aid. That's why nosotros have put together a host of Hour templates, to assist you ensure that every process is as streamlined and consistent as possible.
Feel gratis to click on any of the following to check out after you've read this postal service:
- Job Rejection Letter Templates
- Evaluation Form Templates
- Job Requirements Templates
- Staff Turnover Calculator Template
We hope you enjoy downloading whatever of these complimentary resources. At present, back to the task at hand…
Introducing New Employees: It Starts in Hr
A new workplace, new tasks and new colleagues: The first day of a new job can bring with information technology an absolute flurry of changes. That'south why, for any new employee, your Hour team needs a host of processes designed to welcome them.
By having a new employee introduction email in place, you instil the feeling that your new colleague is valued from their very first day. Then, current staff members are kept up-to-appointment when new team members make it, speeding up the introduction stage and helping them integrate more easily and with greater efficacy.
Read our commodity for a full new employee induction checklist today.
That's why this phase of employee onboarding is then crucial. New colleagues need to be integrated into the team, quickly, all while conveying a sense of belonging to keep spirits loftier.
Just, permit's back it upward with some concrete examples. Here are iii additional reasons why new employee introduction emails are so crucial:
1. Employees Are More than Satisfied and Motivated
A warm reception sets the phase for the rest of the onboarding process.
It signals to newcomers that, in your company, people care for each other with respect, show interest in one another and are valued. This helps to increase employee motivation correct from the beginning.
2. Social Integration Is Sped Upwardly
Feeling accepted by your new colleagues is ane of the most critical aspects of onboarding. So, being able to quickly integrate them into the team helps new employees establish an internal network right away.
From there, they can immediately feel a tangible sense of connection with their new colleagues. And, the more people feel accustomed, the more than productive they go.
That's because they experience more than comfortable asking questions and are set to perform at their best much more quickly.
3. They Raise Your Employer Brand
The perfect start is its own competitive advantage. Your employees will exist even more pleased to accept joined your company – and this will contribute to your reputation equally a best-in-class employer.
In a best-case scenario, new employees will even share their positive experiences with their friends or post them to sites like Glassdoor. This kind of positive feedback tin be invaluable for your employer brand.
Should New Employee Introductions Be In Writing Or In Person?
There are many different ways to handle new employee introductions. The general rule of pollex is that the closer the collaboration with colleagues, the more than personal the introduction needs to get.
The commencement order of business is to introduce new employees to their ain teams. For skillful reason, these should always be washed in person (if possible) and in every bit much depth equally possible.
After all, these are the people the new employee volition be working with about closely. This is a bond that needs to be nurtured from day one. This is also truthful for colleagues from other departments that will often interact with your new employee.
To a certain caste, a personal introduction to all of the other employees is also advisable. This should include a tour of the visitor, where you evidence all new employees how to observe their fashion effectually the offices and where you can apace introduce them to the other teams.
In addition, if you lot have weekly company meetings, this might also be a good opportunity to innovate new employees. This allows you to establish initial contact between new and current staff members.
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What If New Employees Are Not At The Office?
Nevertheless, non all employees may be present at company meetings or at their desks while you're giving company tours. Usually, personal introductions happen and so chop-chop that it isn't possible to retrieve many of those new faces.
This is where an organisational chart or an introduction email tin can help. Hither are both options in greater particular:
- If you opt for an org nautical chart, yous can create a visual image of your staff structure and get in available to every employee. This way, they can always cheque to see if there are newcomers. These can be easily created using an 60 minutes software like Personio, which can craft an org nautical chart to reflect your unique org structure.
- Some other selection is to utilize an introduction electronic mail. To be sure that all current employees are informed about new staff members, this should be emailed to the entire team. Y'all'll not only be introducing your new employees and providing information about them, merely you'll be sharing a warm welcome, too.
This is not to say that yous should only choose one option or the other. At that place is an incredible corporeality of value in having a staff structure or organisational chart handy for reference. An introduction email tin open up the door, but it is a one-fourth dimension affair, and in concert with an organisational chart tin can ensure staff members are on the same folio, ever.
How Exercise You Write A New Employee Introduction Email?
No 1 expects an introductory e-mail to read like a novel.
On the opposite, the email should be short and personal while making all of the information visible at a glance. Using bullet points to highlight the most important data is completely fine when introducing new colleagues, too.
Here are the about of import components, followed by our helpful sample templates:
Salutation
Y'all can accost the introduction electronic mail to both the new employees and the entire team. It depends on your preference:
- Do you want to introduce new employees to their colleagues?
- Or, would you prefer to speak directly to the new employee(south)?
Overall, it doesn't matter which option yous choose. In both cases, you'll be sending the electronic mail to the entire team or to selected departments (not just to an private).
Photo
As they say: a picture is worth a grand words! By including a photo, y'all give a face up to the new employee's name. This helps current staff build a connection betwixt the two, providing a cue to apace remember new employees.
Name, Title, Department
This information might seem basic, but it is imperative. It will help your electric current employees understand where new colleagues fit into the company construction.
Previous Experience
Should you include where new employees have worked before? Sometimes, companies like to play information technology close to the vest or rely on new employees to share where they take worked with their unabridged fourth dimension.
This helps electric current employees contextualise colleagues in a professional sense. Just, rarely will a new colleague have the entire company as an audience to share where they have been and what they have learned.
And then, it helps to provide a bit of information to tell a new employee'due south story about where they have been. Try and answer some of the following (where it makes sense):
- Where has the new employee worked before?
- What positions take they held?
- Is it possible that they accept worked with similar people?
Personal Information
Information technology also helps to include a smattering of personal details. This could include a new employee'southward hometown, hobbies or favourite travel destinations. This helps your staff get to know their new colleague beyond their title, making it easier for them to start up a coincidental conversation (peculiarly in the get-go few weeks).
From an onboarding perspective, this also helps your new employee. They will feel a scrap less pressure to strike up conversations or to try and chronicle with new colleagues, equally their colleagues will already know enough virtually them to beginning a conversation of their ain. It results in smoother, friendlier and more effective connections.
How do y'all get this kind of data easily? This is an surface area where HR software tin can assistance. You can make questions similar these a task in the onboarding procedure and then contain the answers directly into the introduction email.
Contact Information
Conclude an introductory email by providing contact data for the new colleague. This way, current staff become all of the almost of import information in one unmarried bulletin.
Who Should Be Sending New Employee Introduction Emails?
Fifty-fifty though an Hr Manager should be handling the procedure, the introduction email should come from your CEO or someone leading your squad.
This showcases to new employees that they are non just valued past their new team. Rather, their presence is welcome from the top-down. It helps build a connectedness (or a psychological contract, as it is besides known).
Another plus: More than people are likely to read an email if it comes from the CEO. This helps ensure that everyone is getting the bulletin and that they don't simply file it away.
New Employee Introduction Electronic mail Templates
Today, nosotros've put together a collection of introductory emails to new colleagues for y'all to use in your own company.
More chiefly, we have outlined three distinct approaches you lot can accept. Feel free to try each of these out to see which is most effective for your team and which matches the types of company civilisation you lot have…
Template 1: The Personal Approach
Dear Team,
Today, our new colleague John Smith is starting as an Account Executive with the Sales Team.
[photo]
Here are a few fun facts to get to know John better:
Where are you lot from originally?
London
What do you like to practice in your spare time?
Hiking, swimming and playing basketball
What is your favourite genre of music?
A huge multifariousness of different things – and whatsoever'south playing on the radio
We are then happy to have you here, John, and we promise you get off to a fantastic beginning!
James and the OurSampleCompany Squad
Template 2: The Formal Arroyo
Dear Team,
Today, our new colleague, John Smith, is starting as an Account Executive with the Sales Team.
[photograph]
John comes to us with many years of feel and will help united states accept some giant steps towards achieving our corporate goals every bit a PositionTitle within our arrangement.
We are delighted that he is on the team. Please feel free to wish him a great first!
A warm welcome to you, John!
James and the OurSampleCompany Team
Template 3: The Direct Approach
Dear John,
Welcome to OurSampleCompany Inc.! Nosotros are very pleased that, as of today, you lot've become a fellow member of our Sales Squad.
We wish you all the best as you get started with us, and we look forward to working with yous.
All the best,
James and the OurSampleCompany Team
Useful Templates, Automatic Processes, More Effective HR
Even with templates, introduction emails can become a time-consuming task. Manually personalising them and sending them out can take hours. But, with HR software, the effort can exist reduced because the unabridged procedure is automated.
Hither's how we did it at Personio in our onboarding process:
- Introduction emails are sent every bit a standard chemical element of onboarding. All new employees are given a chore to upload a photo of themselves on their first day.
- Our People & Workplace Team came up with five questions that new colleagues are invited to answer about themselves.
- One time both tasks have been completed, an introduction e-mail is automatically sent to all colleagues on behalf of our CEO.
This unabridged process is streamlined and automated to brand it easier both for employees and for our HR department to help introduce new colleagues to their teams (and the team at large).
It's also easily done all inside the Personio software, every bit customers like Anorak Technologies and Mentimeter can attest to, so we can aid do the aforementioned for your organization. Book a demo today to run into how we can help you lot, too.
Source: https://www.personio.com/hr-lexicon/new-employee-introduction-email/
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